Construction company IT and automation in Puerto Rico
Bids out faster, permits tracked, and the office and the job site working from the same information. We set it up and keep it running.
Where construction companies lose time
- 01
Every estimate starts from zero
You've priced this kind of job many times, but the numbers live in old spreadsheets and in someone's memory.
- 02
Paperwork that expires without warning
Permits, subcontractor insurance certificates and licenses all have dates. When one lapses, you hear it from an inspector, not from your files.
- 03
The office and the site see different jobs
Photos sit on a foreman's phone, updates arrive by WhatsApp, and the office rebuilds the day from memory when the client calls.
- 04
Change orders that never get billed
Extra work gets agreed on site, and the paperwork arrives late or not at all. The work is done; the money waits.
A week in a growing construction company
Monday starts with a bid due Thursday. The estimator opens the spreadsheet from a similar job, copies what still applies and calls suppliers for the rest. Meanwhile someone asks whether a subcontractor’s insurance certificate is current. Nobody is sure.
By Wednesday the foreman has a phone full of photos and a client asking how the job is going. The office pieces together an answer from WhatsApp. On Friday, a change order agreed two weeks ago still isn’t written up, so it isn’t billed either.
The time doesn’t leak out of the building. It leaks out of the paperwork around it.
The office and the job site on one record
Everything about a job lives in one place, and getting it there takes less effort than today. The foreman’s photos become a daily report. Permits sit in a tracker that warns you before they expire. Change orders get written up the day they’re approved and move straight to invoicing.
AI automation handles the drafting and the chasing; people still make every decision. Managed IT keeps the field devices working, and cybersecurity makes sure a lost tablet or a phishing email doesn’t turn into a lost project.
Where we would start with you
We’d visit your office and a job site, and look at how your last bid was built. Most contractors have one problem that costs the most hours, usually estimates or change orders. We start there, build it inside the tools you already use, and measure the result before taking on the next one.
What we automate and manage for contractors
Estimate and bid drafts
A first draft built from your past jobs and current prices, for you to review, adjust and send.
Permit and subcontractor tracker
One list of every permit, certificate and license, with reminders before anything expires.
Daily job reports
Your crew sends photos and short notes. A clean daily report reaches the office and, if you want, the client.
Change order and invoice follow-up
Change orders written up when approved, invoiced promptly and followed up until paid.
Field devices and shared files
Phones, tablets and laptops set up and protected, and one organized place for plans, contracts and photos.
Records, field devices and subcontractor access
Contracts, permits and change orders need to be findable long after a job closes, so we set up organized storage with backups, kept as long as you and your accountant decide. Devices on site get a passcode, encryption and remote wipe. Subcontractors see only their own project's folders, and their access ends when the job does.
Typical results
3–6
hours saved on every bid
Typical for a contractor with 10–30 staff
Rebuilding each estimate by hand often takes a full day or more. A drafting tool built from past jobs and the current price list typically saves 3–6 hours per bid, so bids go out in one or two days instead of a week.
Typical range for a business this size, not a guarantee. Your results depend on where you're starting from.
Services for your industry
Questions contractors ask us
My crew isn't technical. Will they actually use this?
That's the first thing we design for. If your foreman already sends photos by WhatsApp, the daily report can start from photos and a voice note. We train the crew on site, in Spanish or English.
Can AI really write an estimate?
It can write the first draft from your past jobs and current costs. You review every line before it goes out. Your judgment sets the number; the tool saves the typing.
What happens if a tablet or phone is lost on a site?
If we manage it, we can lock or erase it remotely, and its files are still safe in your shared storage. You replace the device, not the data.
Can you help us keep track of OGPe permits?
We can track the permits you already manage: what was filed, where it stands and when anything expires, with reminders to the right person. The filing itself stays with you or your permit manager.
Let's talk about your business.
A 20-minute call. No sales pitch. You'll leave with at least one idea you can use.
Free first call, no obligation. In English or Spanish.